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How to Speed Up the Resume-Writing Process

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How to Speed Up the Resume-Writing Process

  • Jul 7, 2023

If you've ever sat down to write a resume, you're probably well aware that it can be a daunting task. The need to strike a balance between showcasing your skills and accomplishments while keeping the document concise can make the process time-consuming. However, creating a compelling resume does not need to be a slow and tedious process. With the right tools, resources, and strategies, you can speed up the resume-writing process. Here’s how:

1. Understanding the Basics

The first step in speeding up your resume-writing process is understanding the basic structure of a resume. A typical resume consists of sections such as Contact Information, Summary or Objective, Work Experience, Education, Skills, and perhaps Certifications or Awards. Familiarizing yourself with this structure can help you organize your thoughts and gather relevant details before starting to write.

2. Gather Your Information

Before you start writing your resume, it's beneficial to collect all the necessary information. This includes your educational background, employment history, skills, certifications, and accomplishments. Create a master document or a digital list with all your professional details. This central repository will save you time when you need to tailor your resume for different positions.

3. Use a Resume Template

A resume template is a pre-designed document that serves as a foundation for your resume. It has sections in place, which helps you structure your information effectively. Utilizing a template can save time on formatting and help you focus on inputting your professional history accurately.

4. Tailoring Your Resume

Every job is different, so it's imperative that you tailor your resume to each job application. Highlight the most relevant skills and experiences that align with the job description. Using a 'master resume' with all your experiences, you can quickly select the appropriate details for each application.

5. Leverage Action Verbs and Industry Keywords

To streamline your writing, make a list of action verbs and industry keywords relevant to your career. For example, if you're in sales, words like 'negotiated', 'increased', or 'developed' can be useful. This list will help you articulate your experiences succinctly and with impact.

6. Quantify Your Achievements

Measurable achievements provide a quick snapshot of your capabilities. Instead of spending time describing tasks, state your accomplishments with numbers. For example, 'increased sales by 25% in the first quarter' is more impactful and saves writing space.

7. Use Resume Building Tools

There are numerous online tools and software available that can guide you in creating your resume. These platforms often provide real-time suggestions, automatic formatting, and pre-built phrases, reducing the time and effort it takes to write a resume.

8. Proofread and Edit

Lastly, it's important to allocate time for proofreading and editing. This process can be expedited by using editing tools and software that detect grammar, punctuation, and spelling errors. However, don't solely rely on these tools. Manual review is equally important to ensure your resume makes sense and is well-structured.

9. Seek Professional Help

If you’re still struggling to craft your resume, consider hiring a professional resume writer. Companies such as Projects.MBA offer professional resume writing services that can significantly speed up the process and deliver a polished, professional resume. Their expertise can provide you with a resume that stands out from the crowd and secures you those coveted interviews.

10. Constantly Update Your Resume

Instead of updating your resume once in a blue moon, consider updating it every time you achieve something significant at your job. This practice not only keeps your resume fresh but also makes it easier and quicker to send out when needed.


In conclusion, speeding up the resume-writing process requires a combination of preparation, strategic writing, and utilization of available resources. By implementing these tips, you can craft a standout resume in a shorter amount of time. Remember, a well-crafted resume can open doors to interviews and potential job offers. Therefore, invest the necessary time initially to perfect your process, and it will pay off in the long run.


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